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The management of confidential data exchange is an important issue that shouldn’t be left unattended. Any breach in the transfer of sensitive data could cause costly and lasting damage to a business’s reputation.
Your staff will need to collect and send confidential data to different parties. This is due to a variety of reasons. This could be client’s bank account information, or residence address, or even a medical record that goes to many hospitals. It could also be employee records that are shared with payroll companies or government agencies for different reasons.
To limit the chance of a security breach on the internet it is essential to ensure that sensitive data is transferred using a secure website. This is especially true when your team is working with a non-company who is not familiar with your security protocols.
Make sure that all employees handling confidential information is properly trained on your policies during their onboarding process. They should also be informed throughout the duration of their job. This will assist them in making better decisions when confronted with information that is new.
To avoid unintentional access and prevent unintentional access, ensure that anyone who handles confidential electronic files is identified individually by a unique password. Physical files should be kept in a secure or file cabinet that is locked, and only couriers with confidentiality protocols can access the files. Encrypting the files prior to sending them out is also a good way to prevent accidental disclosure.